MINUTES
The Village of Evendale
Regular Council Meeting
September 6th, 2011
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 8:00pm.
Roll call- The following council members were present: Mayor Don Apking, Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. ~ Also present: Village Engineer, James Jeffers; Fire Chief Rick Cruse, Village Clerk, Barb Rohs, Village Solicitor, Tim Burke and Village CFO George Snyder and Jim Bothe.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved.
Committee Reports:
Police and Fire Council Committee:
Appropriation for the purchase of the AED for the police cruisers is on tonight’s agenda. There has been some changes to the accreditation to the police department in the near future.
Finance, Administration, Recreation, Service, Engineering and GHF Committee:
On the monthly financial reports Evendale Commons fund is broken out. The projection for the 2011 unencumbered is $13, 247,000. The actual tax receipts now are about $500,000 ahead of 2010. . Anchor Properties would like to reduce its Letter of Credit guaranteeing the interest only bonds. Tim Burke will look into this matter.
GHF five year plan was presented at the committee meeting. The entire council will see the five year plan at the end of 2011. The farm would like to sell some of the equipment they no longer use and will get a list to Mr. Snyder.
The committee met at GHF to look at proposals for the Evendale Trail off of Cooper Rd.. This trail will be completed in 2013. Copies of the report have been distributed.
Town meeting is November 19th. The Recreation Center is a finalist for National Alliance for Youth Sports.
A letter recognizing and thanking the Village for the support and recognition and flag ceremony from Rudy Hatchey was read by Mayor Apking.
The Mayor presented Ord. # 11-40 TRANSFERRING FUNDS, APPROVING TRANSFER OF APPROPRIATIONS IN THE VARIOUS FUNDS AND DECLARING AN EMERGENCY. A motion to read Res. # 11-06 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Res. # 11-06 was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Res. # 11-06 as an emergency was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Res. # 11-06 adopted as an emergency.
The Mayor presented Ord. # 11-41 ORDINANCE AUTHORIZING THE MAYOR TO HIRE JULIE M. SMITH AS THE PERMANENT PART-TIME DMINISTRATIVE ASSISTANT FOR THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY. Discussion: Ms. Smiley-Robertson does not agree with converting this full time position to a part time because it is the fire department is on f the Villages largest departments and does not want to effect it’s ISO- 2 rating. This reduction in staff should be at the budget cycle and not at this time. Mr. Lohmeier would like to make sure we keep an eye on this position to see if more support is needed. A motion to read Ord. #11-41 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and approved on roll call even with a “no”
vote from Ms. Smiley-Robertson. A motion to suspend the second and third readings of Ord. #11-41 was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt Ord. #11-41 as an emergency was made by Mr. Schaefer, seconded by Mr. Lohmeier and approved on roll call even with a “no” vote from Ms. Smiley-Robertson. Mayor Apking declared Ord. #11-41 adopted as an emergency.
The Mayor presented Res. # 11-06 A RESOLUTION CONSENTING TO THE EXECUTION OF AN AMENDMENT TO THE ENTERPISE ZONE AGREEMENTS EXECUTED BETWEEN THE HAMILTON COUNTY BOARD OF COUNTY COMMISSIONERS, SAEC/KINETIC VISION, INC. AND DYNAMIC SIGHT PROPERTIES, LTD. AND DECLARING AN EMERGENCY. Ord. # 11-40 TRANSFERRING FUNDS, APPROVING TRANSFER OF APPROPRIATIONS IN THE VARIOUS FUNDS AND DECLARING AN EMERGENCY. A motion to read Ord. # 11-40 by title only was made by Mr. Vonderhaar, seconded by Mr. Puthoff Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 11-40 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Discussion: Mr. Cameron address council stating this is being revised
because the President of Kinetic Vision accidently included himself in the number of employees and total salary. This agreement is being revised to reflect these figures. A motion to adopt Ord. # 11-40 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared Ord. # 11-40 adopted as an emergency.
Jack Cameron read a letter from Kinetic Vision from Richard Schweet, President of Kinetic Vision The letter states about the positive process working with council, planning, CIC, Police and Fire Departments with Kinetic Vision decided to locate to Evendale. Kinetic Vision may be coming to planning commission for a lot split to purchase part of the lot next to their location.
Other Business
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Schaefer and unanimously approved on roll call. Meeting was adjourned at 8:25.
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